VENUE LOCATIONS
INDUSTRY DAY & WORKSHOP DAY
EXPO 2025 Site
ACADEMIC CONFERENCE
Kyoto University
PHD SUMMER SCHOOL
Kyoto Institute of Technology
EXPO EVENT /
GUIDED PAVILION TOURS
Expo 2025 Site
GALA DINNER
Funatsuru
GETTING AROUND
VISA REQUIREMENTS
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Subway & Trains
Osaka’s subway system is one of the fastest ways to get around. Key lines like the Midosuji Line connect major areas like Umeda, Namba, and Tennoji.
Regional trains like JR Lines and Hankyu Railways are perfect for traveling to nearby cities or reaching specific neighborhoods.
Recommended Pass:
Kansai Pass (Available across the entire Kansai Region Servicing Osaka and Kyoto) Link: Kansai Pass
Osaka Amazing Pass (Unlimited subway and bus rides, plus free entry to attractions).
Buses
Buses are useful for destinations not covered by the subway. However, they are less English-friendly compared to trains.
Download apps like Google Maps or Navitime for bus routes and schedules.
Walking & Biking
Osaka is pedestrian-friendly, especially in areas like Dotonbori or Osaka Castle.
Rent a bike from services like Hankyu Bicycle Rental.
Link: Hankyu Bicycle Rental
Taxis
Taxis are available but expensive. Useful for late nights or when you have luggage. Ride-hailing apps like Uber Japan can also be used.
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Subway & Trains
Kyoto’s subway has two lines: Karasuma Line and Tozai Line, ideal for getting to central locations.
The JR Sagano Line is excellent for visiting Arashiyama and Kinkakuji.
Recommended Pass:
Kyoto City Subway & Bus Pass (Unlimited travel within Kyoto city).
Buses
Kyoto’s bus network covers most tourist spots, including Kiyomizu-dera and Gion. While buses can be crowded, they are affordable and efficient.
Download the Bus Navi Kyoto app for real-time schedules.
Link: Kyoto Bus Route Maps
Walking & Biking
Kyoto is perfect for walking, especially in historic districts like Higashiyama and Gion.
Rent a bike from services like Kyoto Eco Trip.
Link: Kyoto Eco Trip Rentals
Taxis
Taxis are widely available and reliable. Look for multilingual taxi services if needed.
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JR Train
The JR Special Rapid Service takes just 30 minutes between Osaka and Kyoto (covered by the Japan Rail Pass).
Link: Japan Rail Pass Info
Hankyu Railway
A cost-effective and scenic option connecting Umeda (Osaka) to Kawaramachi (Kyoto).
Link: Hankyu Railway
Keihan Railway
Convenient for travelers visiting Fushimi Inari or Gion.
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Both Kansai International Airport (KIX) and Osaka Itami Airport (ITM) serve as the primary gateways to Kyoto and Osaka. Here's how to reach your destination efficiently:
From Kansai International Airport (KIX)
Train
JR Haruka Express:
Fast and comfortable, connecting KIX to Kyoto (75 min) and Tennoji, Shin-Osaka, and Kyoto stations.
Covered by the Japan Rail Pass.
Link: JR Haruka Express Info
Nankai Electric Railway:
Connects KIX to Namba in central Osaka (45 min).
Airport Limousine Bus
Buses are available to Kyoto Station (approx. 90 min) and various points in Osaka, including Umeda, Namba, and Universal Studios Japan.
Link: Kansai Airport Limousine
Taxi or Private Transfer
Taxis from KIX to Osaka take 45–60 min, while to Kyoto it’s about 90 min.
Ride-hailing apps like Uber Japan are also available.
Recommended for groups or travelers with heavy luggage.
From Osaka Itami Airport (ITM)
Monorail & Train
Take the Osaka Monorail to Hotarugaike, then transfer to the Hankyu Line for Kyoto or central Osaka.
Airport Limousine Bus
Direct buses to Kyoto Station (approx. 55 min) and central Osaka locations like Umeda or Namba.
Taxi or Private Transfer
Taxis to Osaka take 30–40 min, while to Kyoto it’s around 60 min.
Travel Tips
Travel Passes:
ICOCA IC Card: A prepaid card usable for trains, subways, and buses across Kansai.
Kansai One Pass: Includes additional tourist discounts.
Link: ICOCA & Kansai Pass (These passes can be downloaded and charged digitally in the Apple Wallet.)
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Please note that all nationalities require a visa to enter Japan. This may be an instant e-visa, a visa on arrival, or a visa which needs to be applied for in advance. Please visit your own country’s website for more details.
You can also use this Visa Guide
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To apply for a Letter of Invitation for your visa application or other purposes, we would need to receive the following information by e-mail:
Full Name (as on passport):
[Text Field]
Gender:
[Male / Female / Other / Prefer not to say]
Affiliation / Institution Name:
[Text Field]
Position / Title:
[Text Field]
Full Address of Affiliation:
[Text Area]
Work Email Address:
[Text Field]
Proof IGLC paper ID and title:
[Text Field]
Proof paper "accepted as is":
[Academic conference e-mail in pdf]
Dates of Stay in Japan (approximate):
[Arrival Date]
[Departure Date]
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It is recommended that you have the following in order to apply for your visa as well as when being processed through customs and immigration control in Japan.
Passport (With 6 Months validity)
Proof of Ongoing or Return Flight
Proof of Insurance
Proof of Accommodation or Accommodation Contact Information
Any Additional Country Specific Visa Requirements
RECOMMENDED PLACES TO STAY
Please note that the below are merely recommendations for accommodation and there is no rate cards or transportation provided from these locations. Due to Expo 2025; please be advised that accommodation will have limited availability and potentially increased rates.
OSAKA
LOW RANGE
Location: Osaka, Japan
Price: < JPY 10,000/USD 60.00
Kaneyoshi Ryokan
Kaneyoshi Ryokan is a 3-minute walk from Nipponbashi subway station. It offers traditional Japanese rooms with tatami flooring and futon bedding. Guests at Ryokan Kaneyoshi can relax in the large public bath. The front desk offers free luggage storage. Kaneyoshi Ryokan is located a 5-minute walk from downtown area Dotonbori, and a 10-minute drive from Tsutenkaku Tower.
Hotel Androoms Osaka Hommachi
Open in April 2017, Hotel androoms Osaka Hommachi is set in the Osaka Station, Umeda, Yodoyabashi, Hommachi district in Osaka, 1.5 km from Billboard Live Osaka and 2 km from Glico Man Sign. Guests can enjoy the on-site restaurant for breakfast, lunch and dinner.
APA Hotel & Resort Osaka Umeda-eki Tower
APA Hotel & Resort Osaka Umeda-eki Tower is well located in Osaka, and features a terrace, free WiFi and a restaurant. The property is located 500 metres from Hosei-ji Temple, 500 metres from Hankyu Men's Osaka and 200 metres from Tsuyu no TenjinjaShrine.
MID RANGE
Location: Osaka, Japan
Price: JPY 10,000-30,000/USD 60.00-200.00
Hotel Cordia Osaka
Opened in February 2017, Hotel Cordia Osaka is just a minute's walk away from Higobashi Station. The property is also just a 5-minute walk from Yodoyabashi Station. Guests can enjoy the on-site restaurant.
Miyako City Hommachi Osaka
Well set in the centre of Osaka, Miyako City Osaka Hommachi provides à la carte breakfast and free WiFi throughout the property. This 4-star hotel offers a 24-hour front desk and a business centre. The property is non-smoking and is located 300 metres from Stage Ku. Good connections to the different areas of Osaka.
Aloft Osaka Dojima
Conveniently situated in Osaka, Aloft Osaka Dojima provides air-conditioned rooms, free bikes, free WiFi and a fitness centre. Each accommodation at the 4-star hotel has city views, and guests can enjoy access to a restaurant and to a bar. Kitanosaurus is 500 metres from the hotel and Octopus Pine is less than 1 km away.
UPPER RANGE
Location: Osaka, Japan
Price: >JPY 30,000/EUR 200.00
Hyatt Regency Osaka
Boasting 5 restaurants, a fitness centre with indoor/outdoor swimming pools and massage treatments, Hyatt Regency Osaka offers modern accommodations right on Osaka Bay. The hotel is a 3-minute walk from Nakafuto Subway Station. Osaka/Umeda Station is a 25-minute ride away on the hotel’s free shuttle.
Swissotel Nankai Osaka
Swissôtel Nankai Osaka offers luxurious 5-star accommodation right in the heart of Osaka's entertainment and shopping district. It boasts a refreshing indoor pool, a spa, free WiFi throughout the hotel and 6 dining options. The hotel is conveniently situated above Nankai Railway’s Namba Station.
Zentis Osaka
Attractively set in Osaka, Zentis Osaka features air-conditioned rooms, a fitness centre, free WiFi and a garden. Each accommodation at the 5-star hotel has city views, and guests can enjoy access to a shared lounge and to a terrace. Guests can make use of a bar in the hotel, or go out to the many bars of Dojima.
KYOTO
LOW RANGE
Location: Kyoto, Japan
Price: < JPY 10,000/USD 60.00
The Millenials Hotel (capsule hotel)
Streamlined mixed-sex and female-only dorms feature simple pod-style beds with Wi-Fi and privacy screens. Some pods have projector screens. Bathrooms are shared
Sakura Cross Hotel Kyoto Kiyomizu
The units in the hotel are equipped with a kettle. Every room is fitted with a private bathroom with a bidet, a hairdryer and slippers. All units will provide guests with a fridge.
Hotel Garden Palace
Rooms at Garden Palace are air-conditioned and fitted with an LCD TV with satellite channels, a fridge and a green-tea maker. Japanese Yukata robes are provided for all guests.
MID RANGE
Location: Kyoto, Japan
Price: JPY 10,000-30,000/USD 60.00-200.00
Heihachi Tea House Inn
Japanese-style guest accommodations feature tatami (woven-straw) floor with traditional futon bedding, an LCD TV and yukata robes. Rooms all come with an attached toilet, while enjoying the hot spring bath within the hotel facility.
The Gate Hotel Kyoto Takasegawa by Hulic
The accommodation offers a terrace. Sanjusangen-do Temple is 2.4 km from The Gate Hotel Kyoto Takasegawa by Hulic, while Kiyomizu-dera Temple is 2.5 km away. The nearest airport is Itami Airport, 45 km from the hotel.
The Prince Kyoto Takaragaike
Designed by Togo Murano, The Prince Kyoto Takaragaike offers spacious rooms centred around a Japanese garden. It boasts 4 restaurants and a 3-minute walk to Exit 4-2 of Kyoto International Conference Centre. Guests can purchase souvenirs at the on-site gift shop. Rooms at The Prince Kyoto Takaragaike have a large en suite bathroom with a bathtub. Guests can relax with the satellite TV or enjoy views of nature.
UPPER RANGE
Location: Osaka, Japan
Price: >JPY 30,000/EUR 200.00
The Shinmonzen
"During our design process, the goal was to create a space that accommodates the desires of the modern traveler while respecting the tradition and legacy of Kyoto.From each room, guests can gaze upon a sparkling and effervescent river that is considered to be the most beautiful body of water in all of Kyoto.” Tadao Ando.
Good nature hotel Kyoto
Boasting a garden, a restaurant as well as a bar, the hotel is situated in the centre of Kyoto, 400 metres from Gion Shijo Station. Popular points of interest near this hotel include Kyoto Shigaku Kaikan Conference Hall, Kyoto International Manga Museum and Shoren-in Temple. The nearest airport is Itami Airport, 46 km from the accommodation.
Hotel the Mitsui Kyoto
A Luxury Collection Hotel & Spa features certain units with city views, and rooms are equipped with a kettle. The hotel provides accommodation with a fitness centre, private parking, a garden and a terrace.